Reduce the size of a PDF so it will go through email and upload forms, without installing desktop software. Choose how hard to compress, convert to grayscale if colour is not needed, and see the before and after size when it is done.
Pick a file, choose a compression mode and, if colour is not needed, convert to grayscale.
Scanned service agreements, photographed forms and image-heavy reports can run to many megabytes. Email systems and online portals often limit attachment size, and large files are slow to upload, share and store. A smaller file is easier for everyone who has to handle it.
Start with Aggressive for a balance of size and quality. Move to Good Quality when appearance matters, or to Extreme or Screen when size matters most.
If a document does not need colour, converting to grayscale can reduce its size further.
The result shows the original size, the compressed size and the percentage reduction, so you know whether it worked.
If a file is already well compressed, the tool tells you no reduction was achieved instead of pretending it worked.
Every action is tied to the staff member who ran it and timestamped. Output files are automatically deleted after a set retention window, so you stay audit-ready without the file clutter.
Start with Aggressive, which is the default and aims for the best balance of size and quality. If the result is still too large, try Extreme or Screen. If text or images look too rough, use Good Quality.
It can. Stronger modes trade image quality for a smaller file. Open the compressed file and check it before you send it, and keep your original.
Some PDFs are already well compressed. When that happens the tool says no size reduction was achieved. You can still download the result, or try a stronger mode.
It removes colour from the file. It suits documents where colour is not important, and it can reduce file size further.
No. You download a new compressed PDF and your original is untouched.
Access is controlled in Admin Tools. You decide which staff can use Document Tools.
Register your interest and we'll walk you through compression and the other document tools your staff would actually use.