Privacy-first PDF redaction

Visual PDF Redaction

Permanently black out participant names, plan numbers, addresses and signatures before a file leaves the organisation. Select text in the preview or draw a box over signatures and scans. Temporary files are deleted after 10 minutes.

How it works

How to redact a PDF

  1. Open Document Tools → PDF Tools → Visual PDF Redaction.
  2. Choose the PDF. If it is password-protected, enter the password; otherwise leave that field blank.
  3. Click Upload & Preview PDF.
  4. Select text in the preview and click Redact Selected Text, or click Draw Redaction Box and drag over a signature or image.
  5. Choose the scope: all instances in the document, this page only, or this specific instance.
  6. Review the Terms to Redact list, then click Save and Generate Redacted PDF.
Why it matters

Built for NDIS document work

Permanent, not cosmetic

The exported file has the selected text and boxed areas removed from the output, not just covered on screen.

Text or box

Highlight searchable text, or draw a box over signatures, stamps and messy scans that cannot be selected cleanly.

One instance or every match

Wipe a name from a 20-page pack, from one page, or from a single line.

NDIS-aligned handling

Temporary files are deleted after 10 minutes. Access is permission-based. Actions are timestamped against the staff member.

Accountability

Every redaction is logged against the staff member who ran it. Working files are automatically deleted after 10 minutes. Only the audit record is kept.

Common questions

Visual PDF Redaction FAQ

Is the redaction permanent?

Yes. The generated file has the selected text and boxed areas removed from the output.

Can I redact the same name across the whole document?

Yes. After selecting the text, choose Redact ALL instances in document.

Can I redact signatures and images?

Yes. Use Draw Redaction Box, drag over the area, then generate the file.

What happens to the original file?

You download a new redacted PDF. Temporary working files are deleted automatically after 10 minutes.

Who can use redaction?

Access is controlled in Admin Tools. You decide which staff can use Document Tools.

Related tools

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